Transport approvals for hazardous waste, plus correct documents for every waste type

Annexes 2 and 3 (under HG 856/2002 and HG 1061/2008, the Romanian government decisions regulating waste transport documentation) are the documents that legally accompany waste transport between the operator handing it over and the one receiving it. Until this sprint, VanaGreen only generated them for collections flagged as WEEE (waste electrical and electronic equipment) — any other waste type (metals, paper, plastic) got no annex at all, even though it legally carries the same documentation obligation at transport. An operator working with both WEEE and metals got correct documents for part of their activity and nothing for the rest.

Annexes now follow the waste code, not the stream category

Annex generation was rewritten to key off the HG classification code of each waste item in a collection, not the stream type configured for that collection. When finalizing an intake from a company or institution, the app now automatically groups the waste by HG code and issues one annex per code, with the corresponding total weight: Annex 2 if that code is classified as hazardous under the HG 856/2002 registry, otherwise Annex 3 under HG 1061/2008.

In practice, an operator working with metals, paper, or plastic now gets the same correct documents as one specialized in appliances — without having had to reconfigure anything in the app. The old filter, which silently skipped waste items with no WEEE stream category assigned, has been removed — there's no such thing as an "invisible" waste item for document generation anymore, regardless of type.

Transport approvals for hazardous waste

HG 1061/2008 requires that transport of hazardous waste above a certain threshold have an active transport approval (Annex 1), issued per supplier company and per waste code, with an APM (Environmental Protection Agency) form number, a validity period, ISU (emergency services) vehicle authorization, and declared routes. VanaGreen now has a dedicated module for managing these approvals, directly on each company's record in the catalog — the operator enters the approval data once, with its validity period, and from there the app automatically knows whether a company has legal coverage to transport a given waste code or not.

From the same data, the app can also generate an internal hazardous-waste-transport information form — a working document, not an official APM one, but useful as internal proof that the transport was checked before departure.

The alert at the 1-ton/year threshold

The law ties the transport approval requirement to a quantity threshold: above 1,000 kg per year, per company, per hazardous waste code, the approval becomes mandatory. Keeping track of that calculation manually — how much company X has handed over this year on code Y, in total — is exactly the kind of running total that easily gets lost in a spreadsheet, especially at higher volumes with many suppliers.

The app now calculates annual tonnage per company per HG code, live, from collections finalized in the current calendar year, and shows an automatic alert in three places: on the collection page (only when the code that's over threshold genuinely has no active approval, not on every gross tonnage overage), on the new-intake form, proactively, before the operator hits "finalize," and on the dashboard, as an aggregated warning visible at a glance at the start of the day. The difference from a manual check isn't just convenience — it's that the alert shows up before a mistake is made, not after, at an inspection.

Vehicle and primary driver — less manual entry

Also in this sprint, the fleet section in settings lets you mark a vehicle and a driver as "primary" for current operations. On a new intake, the license plate and driver fields now auto-fill from this primary vehicle/driver, and the driver's national ID (CNP) — required on Annex 3 — is pulled directly from their fleet record, no longer entered manually on every collection. For an operator with a dedicated daily-collection vehicle, this removes a repetitive field from every intake form.

Why it matters for an operator

Correct documents for every waste type, not just WEEE, means expanding into other material categories doesn't come with a compliance gap. And the automatically calculated threshold alert moves the operator from a reactive position — finding out at an inspection that the threshold was exceeded without approval — to a proactive one, where the issue is visible early and the approval can be requested before the transport that would trigger the legal obligation.