Invoice straight from the app, no separate program needed

Until now, an operator handing over materials to a company or institution needed two separate steps: finish the intake or outflow in the app, then switch to a completely different invoicing program to issue the fiscal document. Every switch between the two meant data copied manually — company name, quantity, price — and one more chance for a mistake.

We added a complete invoicing module directly in the app, built specifically for the quirks of recycling: a VAT regime that isn't always standard, amounts that come from collections already recorded, and the need to quickly correct a wrong invoice without a headache.

What the invoicing module does

You can issue an invoice manually or, more simply, starting directly from an already-finished intake or outflow — the quantity, material, and price get pulled in automatically, and you just confirm and fill in what's missing.

The VAT regime (standard, reverse charge, or non-payer) is calculated automatically, combining the company's VAT payer status with each material's eligibility for reverse charge — scrap iron and non-ferrous metals have different tax rules than other waste categories, and the area is sensitive enough that the app explicitly refuses an invoice with lines from different regimes mixed on the same document, so you don't accidentally issue something non-compliant. Every VAT calculation comes with a short explanation next to it, citing the relevant legal article — you don't have to remember the rule, you see it in context right where it applies.

From an invoice's detail page you can generate and download the PDF, record partial payments (with the remaining balance recalculated automatically), or issue a full credit note if you made a mistake — a credit note doesn't edit the original invoice, it creates a correction document, exactly as accounting practice requires. Each company's profile now also has an invoicing tab showing the current balance.

For operators who want one more automated step, there's an option (off by default) to automatically generate a draft invoice for every finished intake or outflow with a company, if the value is greater than zero. It always stays a draft — it's never issued automatically. A wrong draft can be deleted without consequences; an already-issued invoice requires the formal credit note process.

A technical detail worth mentioning: PDF generation no longer blocks issuing

When issuing or crediting an invoice, the app allocates the invoice number and generates the PDF. Initially, both steps ran together, holding the same sequence number locked for the entire duration — at high volumes of simultaneous issuing, this could slow down the queue. We split the process: the invoice number gets allocated quickly, and PDF generation runs separately, afterward. If PDF generation fails for a temporary reason, the invoice stays validly issued, and from the detail page you can retry PDF generation manually with a single button, without losing the invoice's number or status.

Why it matters for an operator

Invoicing is one of the few workflows in a recycling business with direct fiscal impact — a wrong VAT regime or a duplicated document number isn't a cosmetic detail, it's a problem at an audit. Keeping invoicing outside the main app, in a separate program, means duplicated data, the risk of mismatches between what you recorded as an intake/outflow and what you issued as an invoice, plus one more subscription to pay for and learn.

With integrated invoicing, a single data flow — from weighing the waste to the fiscal invoice — runs through the same system, with the same VAT rules applied automatically and consistently to every transaction. The module is available as an opt-in feature per client — if you're already happy with an accounting program you use, you can keep working with it unchanged.