Company logos, quick duplication, and custom templates

Not every new feature starts from a product vision. The three below came straight out of conversations with operators who were already using VanaGreen daily and kept saying, in one form or another, the same three things: "why doesn't our logo show up on the document," "why do I have to re-enter everything from scratch when it's the same company as yesterday," and "can we tweak how the document looks, so it matches what we used before."

The company logo, where it matters

Until now, the documents generated by the system — NIR (goods receipt note), PV (intake/output report), pre-collection PV, Borderou (collection log), and payment order — carried only plain-text company details in the header. Now, from Settings → Company profile, you can upload a logo (PNG or JPEG, under 1MB) that appears automatically on all of these documents, next to the company details.

Anexa 2 and Anexa 3 (the mandatory WEEE annex forms) stay unchanged. That's not an oversight — they're fixed legal formats (HG 1061/2008, the Romanian government decision governing WEEE), with a regulated structure where adding graphic elements would break compliance. For an operator handing a document to an ANPM (Romania's National Environmental Protection Agency) inspector, it matters that the official format stays exactly as required, while internal operational documents (NIR, PV, Borderou) can carry their own visual identity.

In practice, a document that leaves the system and reaches a client or partner now looks like it came from a real company, not like generic application output.

"Duplicate" — for the intakes that repeat

Many collections follow a consistent pattern: same source, same flow, same transport, nearly identical materials — only the quantities and date change. The "Duplicate" button, available both on the list view and on a collection's detail page, creates a new draft with all that data carried over, with no date set (defaults to today) and no document number assigned — the number is only generated on finalization, just like any new intake.

For an operator working with recurring suppliers — a collection point handing off to the same company on the same flow every day — that means a few seconds instead of a fully re-entered form, with the error risk that comes from manually re-typing material codes.

Along the same lines, collections and outputs can be saved as favorites — a separate, capped list (up to 20 active entries per tenant, per module) from which a recurring entry gets reused directly, with quantities adjusted quickly on reuse. The difference from "Duplicate" is that a favorite is a persistent template, built for flows that repeat weekly or monthly, not just "same as yesterday."

A template editor, for anyone who wants a different look

Not every operator wants generated documents in their default form. Some come from a previous system with a particular NIR or Borderou layout and want to keep visual continuity for clients used to that format. For that, Settings now has an HTML/CSS template editor for NIR, PV, Borderou, and payment order documents — with syntax validation, a check that all required fields are still present, and a mandatory live preview before saving, so nothing gets generated incorrectly in production.

As with the logo, Anexa 2 and Anexa 3 are excluded from customization — this time enforced explicitly at the API level, not just hidden from the interface, precisely because their legal format can't be modified by any tenant, regardless of intent.

There's also an option to restore the default template, for when a customization no longer fits current needs.

Why it matters, together

None of these three changes is dramatic on its own. Together, though, they cut daily friction at exactly the points where operators lose time: visual identity on documents that circulate outside the company, manual re-entry of the same data, and inflexibility on a format every company sees a little differently. All three landed on the roadmap directly from conversations with live customers, not from a "nice to have someday" list.