Mandatory legal reports, generated automatically: D205, ANPM SIM, AFM, the HG 856 registry

Every recycling operator has a parallel calendar of reporting obligations that doesn't care how busy day-to-day operations get: the HG 856/2002 registry (Romania's waste-tracking government decision), SIM reporting to ANPM (the National Environmental Protection Agency), the monthly AFM declaration (Romania's Environmental Fund Administration), exports for used tires and used oils, and the D205 declaration to ANAF (the Romanian tax authority) for amounts paid to individuals. Each has its own format, its own deadline, and until now was usually filled in by hand — copying figures from collections finalized months or years earlier into an Excel template kept separate from the operational app.

VanaGreen now pulls all of these reports directly from the data, on demand, as XLSX files ready to file or forward to accounting.

What gets generated

Six new exports, each in the specific format the receiving institution requires:

• HG 856/2002 registry — finalized collections grouped by waste code, with opening stock, monthly inflows, outflows, and closing stock for the selected year.
• ANPM SIM — WEEE/battery quantities collected and treated, by category, in the working format for SIM reporting.
• Monthly AFM — quantities collected by waste code, for the monthly declaration to the Environmental Fund Administration.
• Annual used tires and semi-annual used oils — by waste code, for reporting to the relevant collective compliance organizations (Recolamp and similar).
• D205 — nominal data for individuals — national ID (CNP), gross amounts, tax withheld, and environmental fund contribution, aggregated per year per person, for the ANAF declaration.

Every export is strictly tenant-scoped — an operator only ever sees and exports their own operation's data, never aggregated across tenants.

A correction worth mentioning: the withholding rate

When the Borderou for individuals was first implemented, the withholding rates had been set incorrectly: 10% income tax instead of 16% (per the Fiscal Code, art. 42) and 2% environmental fund contribution instead of 3% (per Emergency Ordinance 196/2005). The difference isn't cosmetic — it means amounts withheld incorrectly from every individual selling waste, with direct implications for both the operator and the year-end D205 declaration.

The correction was applied before the D205 feature reached operators, specifically so the first declaration generated from the system would start from correct rates. It's still worth flagging for any operator who used Borderou documents generated before the fix: those carry the old rates and need manual review if they're going to be reported retroactively.

Why automatic calculation matters, not just the export

The real difference from a manually maintained reporting spreadsheet isn't the file format, it's the source of the numbers. A manually generated export depends on someone correctly aggregating, month after month, from finalized collections — a process prone to transcription errors, especially at higher volumes or with multiple people entering data. VanaGreen's exports calculate directly from finalized collections, in real time, which removes the manual aggregation step and, with it, the most common source of discrepancies at an audit.

The national ID (CNP), encrypted in the database, is decrypted exclusively in memory when generating D205 — it never appears in logs or in any other application response, a necessary safeguard given that the file contains personal data for people who have no account in the system at all, and only ever handed over waste once or a few times.

One more alert, not explicitly requested

The same sprint added a mechanism for metal waste regulated under Emergency Ordinance 31/2011: an operator can flag a waste stream as subject to this regulation, and creating a collection on that stream now shows a visual warning to the operator, as a reminder of the obligation to verify the waste's legal origin — a requirement specific to the ferrous/non-ferrous scrap metal market, where inspections are frequent and strict.

The result for the operator

Instead of losing a day every month or year manually filling in each report from data already entered once into the system, the export is one click away — correctly calculated, at the current legal rate, ready to send onward. Mandatory reports stop being a separate administrative chore and become just a different view over the same data.