Live · in production
VanaGreenComplete management for recyclers
SaaS platform that replaces paper, spreadsheets and legacy software with one integrated system: from collections and stock to automatic legal documents and ANPM reports ready to submit.
- Legal documents generated automatically in seconds
- HG 856, ANPM, AFM and D205 ANAF reports exportable as XLSX
- First month of subscription, free
Dashboard: the day's intake, total stock, 30-day collections and top stocks
Romania only
VanaGreen is built for recycling companies in Romania: documents, reports and invoicing follow Romanian law (HG 1061, HG 856, ANPM, AFM, e-Factura). Not in Romania?
FEATURES
Everything you need, in one system
From the first collection to the quarterly ANPM report: every step digitized and automated.
Pick a module to see its clip, filmed in the app on demo data.
Fully digital flow from source to storage, with smart validations and total traceability.
- Multiple sources: companies, individuals, institutions, centers, campaigns, home pickup
- Automatic warnings: multi-flow, exceeding the 1000 RON threshold, possible duplicates
- Split/merge collections with a complete audit trail
recycle.vanadium.systemsSend stock to collectors or processors with quantity validation and document generation.
- Automatic stock validation: you can't ship more than you have
- Destination companies (collectors) and transport companies kept separate
- Automatic generation of the exit PV + HG 1061 Annex 3
Automatic PDF generation for any operational or compliance document, with configurable numbering.
- Intake/exit PV, NIR, payment Borderou with automatic 10% + 2% deduction calculation
- HG 1061/2008 Annex 2 and Annex 3 for hazardous waste
- Document bundle: a single PDF with the entire collection case file
Decomposing compound waste into recoverable fractions, with predefined recipes and percentage calculations.
- Treatment sessions with input (composite) and output (fractions), recipes predefined per tenant
- Full integration with stock: automatic movements on completion
- Example: fridge freon → iron + aluminum + plastic + freon
Full tracking of owned and rented containers, plus vehicle and equipment maintenance: nothing expires unnoticed.
- Container movement history: pickup, drop-off, relocation, maintenance
- Automatic alerts for vehicle inspection, insurance, servicing and scale calibration checks
- Field operators see containers and log movements from the mobile app
All compliance reports ready to submit, generated automatically from operational data.
- HG 856/2002, ANPM SIM, monthly AFM and D205 ANAF: XLSX, ready to submit
- Annual used-tire / semi-annual used-oil reports
- SAGA/Nexus accounting export and full CSV/JSON export for migration or GDPR backup
Full invoicing for companies and institutions, with automatic transmission to ANAF via SPV.
- Issuing, cancelling and tracking payments, automatically linked to completed inflows and outflows
- VAT regime detected automatically on every transaction
- ANAF SPV e-Invoice integration: sent and synced directly from the platform
Android app (APK) for field teams, no internet required.
- Create field collections with live-calculated totals, photos straight from the camera
- Daily pickup schedule and GPS route tracking, only while a pickup is in progress
- Automatic online/offline sync
Public API & webhooks
Integrate with ERP, WMS or your own systems via a documented REST API and real-time webhooks.
- Documented REST API for collections, stock and outflows
- Real-time webhooks, authenticated with per-integration API keys
White-label & custom domain
Your own visual identity and a custom domain: the app looks like yours, not ours.
- Configurable logo and colors per tenant, custom domain (e.g. app.yourcompany.com)
- Same visual identity on web and mobile, including notification emails
LEGAL DOCUMENTS
Automatic PDF generation for any document
All operational and compliance documents generated automatically from the data you enter: no Word, no manual templates, no transcription errors. Configurable numbering with periodic reset.
- Customizable Handlebars templates per tenant
- Fully configurable numbering (prefix, year/month, padding, reset)
- Secure MinIO storage with presigned links (60s TTL)
- Document bundle: a single PDF with the entire collection case file
- Infrastructure ready for qualified digital signatures
Available documents
Included legal reports
INTERFACE
What it looks like in practice
Screenshots from the app, on demo data, plus filling in a company straight from its tax ID.
A new company, filled in from its tax ID
Type the tax ID and the rest arrives from ANAF: legal name, address, VAT status. All that is left is the company type and the rate profile.
SECURITY
Enterprise security, by design
Architecture built for sensitive data from the first line of code, not bolted on afterward.
Robust authentication
JWT HttpOnly cookie + CSRF double-submit, mandatory MFA (TOTP) for admins and management operators. A single active device per user.
End-to-end encryption
PII data (national ID, identity, address of individuals) encrypted with AES-256-GCM in the database, with separate keys per tenant.
Tenant isolation & self-hosted
Fully separate databases per client, on your own infrastructure (Hetzner VPS). Vanadium has no access to operational data.
Immutable audit log
Every user action logged with timestamp, IP and context. A read-only journal, accessible directly from the app.
GDPR compliance center
Personal data export on request, right to erasure with an audit trail and configurable retention policies, all from one place.
Automatic backup
Daily backup of the database and files, with tested restore. Enterprise plan: multi-region storage.
ADD-ON MODULES
What each optional module does
The common base covers the entire operational flow. The modules below activate on top of it, only if your business actually needs them.
Treatments
Decompose compound waste into recoverable fractions, with recipes predefined per company and automatic stock movements when the session is completed. For example, a fridge comes out as iron, aluminum, plastic and freon.
Bookings
Pickup requests from companies and individuals: schedule, assign drivers and print the route sheet. Visual dispatch board with live map position, driver GPS tracking active only while a pickup is underway, and automatic WhatsApp/SMS confirmations on assignment and completion.
SIATD robot
Automatically fills SIATD forms straight from your collections and outflows on the WEEE flow, with a verification step before final submission. Removes repetitive manual filling and is billed per processed intake, not as a fixed module.
Accounting
Full invoicing for companies and institutions, with VAT regime detected automatically and complete payment tracking. ANAF SPV e-Invoice integration for sending invoices and automatic rejection alerts, plus SAGA (.dbf/.xml) and Nexus ERP export.
Market prices
Reference price history per waste type, shown next to your own catalog prices. Includes international benchmarks too: daily LME prices for base metals, converted to RON at the official BNR exchange rate.
CRM & quote management
Full tracking of customers and partners, with automatic reminders for sent quotes and contract renewals, so you stop keeping this in a separate spreadsheet.
Phone signature
Turn any dedicated phone (reception, office) into a remote signature pad. The customer signs with their finger, and the signature appears directly on the NIR and PV, next to yours, with no dedicated signature tablet needed.
Phone ID scanner
Photograph a new individual's ID card (new or old format) right from the field app; data is extracted automatically, you confirm or correct it, then the person is created without typing everything by hand and with no dedicated scanner needed.
Advanced reporting (BI)
Dashboard with trends, period comparisons, stock forecasting and custom export per waste type, geographic zone or operator, beyond the standard legal reports.
Partner portal
Self-service access for partner companies: they send pickup requests, see the quotes they've received, pick their preferred time slot, and track their own active contracts and transaction history, without calling you for every detail.
Smart scale
The scale sends the weight directly into the platform when a collection is logged, with no manual entry and no transcription errors. Automatic alert once when the connection drops and once when it comes back, visible on the intake screen and in Settings.
HR module
Employee records, mobile clock-in with hours calculated automatically, and time-off requests approved directly in the app, plus automatic alerts when personnel documents are about to expire. It doesn't replace payroll or Revisal, but it exports everything your accountant needs as a CSV/XLSX file.
VanaGreen AI assistant
A chat built into the app that answers using your company's real data (stock, collections, reports) and can trigger actions, such as creating a collection, but only with your explicit confirmation at every step.
PLAN
5 starter bundles, plus a custom plan for anyone
Pick the bundle closest to your business as a starting point. Operators, work points and active modules can be adjusted anytime through a personalized quote.
ALWAYS INCLUDED
The full base, included for every client
Management operator
Works from the web app: receives collections, generates documents, checks stock and legal reports.
Field operator
From the mobile app, right at the collection point: weighs, photographs and sends data from their phone.
Offer until 31 December 2026
Prices go up in 2027. Start now and pay less for your first 3 months.
After the free month, your first 3 months of subscription are at the reduced price shown on each bundle. From the fifth month the regular price applies. The offer is for accounts opened by 31 December 2026.
Start Package
Regular price: €100/month
Offer price: €85/month
for your first 3 paid months, then €100/month
Setup fee, one time: €140
For a single work point, with a small volume of collections and documents.
- 1 work point, 1 management operator
- Invoicing & e-Invoice and signature-by-phone included
Field Package
Regular price: €200/month
Offer price: €170/month
for your first 3 paid months, then €200/month
Setup fee, one time: €210
For companies with an active field team, pickups and market prices to track.
- 1 work point, 1 management operator + 1 field operator
- Pickup scheduling, market prices and signature-by-phone included
Business Package
Regular price: €270/month
Offer price: €225/month
for your first 3 paid months, then €270/month
Setup fee, one time: €310
For companies with two work points and a customer volume that needs CRM and reporting.
- 2 work points, 2 management operators + 1 field operator
- CRM, advanced reporting (BI) and partner portal included
HR & AI Package
Regular price: €340/month
Offer price: €280/month
for your first 3 paid months, then €340/month
Setup fee, one time: €280
For larger teams that need personnel records and an in-app AI assistant.
- 3 work points, 3 management operators + 3 field operators
- HR module and the VanaGreen AI Assistant included
Enterprise Package
Regular price: €680/month
Offer price: €560/month
for your first 3 paid months, then €680/month
Setup fee, one time: €700
For groups of companies with complex operations across multiple work points and flows.
- 6 work points, 6 management operators + 3 field operators
- All 11 add-on modules included; white-label, API integrations and contractual SLA on request
Comparison
What each bundle includes
A checkmark means included in the bundle. Any add-on can be added separately, regardless of the bundle you pick.
Start Package
- Work points
- 1
- Management operators
- 1
- Field operators
- 0
- Documents/month
- 100
Add-on modules
- Accounting
- Phone signature
Field Package
- Work points
- 1
- Management operators
- 1
- Field operators
- 1
- Documents/month
- 150
Add-on modules
- Bookings
- Market prices
- Phone signature
Business Package
- Work points
- 2
- Management operators
- 2
- Field operators
- 1
- Documents/month
- 300
Add-on modules
- CRM & quote management
- Advanced reporting (BI)
- Partner portal
HR & AI Package
- Work points
- 3
- Management operators
- 3
- Field operators
- 3
- Documents/month
- 200
Add-on modules
- HR module
- VanaGreen AI assistant
Enterprise Package
- Work points
- 6
- Management operators
- 6
- Field operators
- 3
- Documents/month
- 1000
Add-on modules
- Treatments
- Bookings
- Accounting
- Market prices
- CRM & quote management
- Phone signature
- Phone ID scanner
- Advanced reporting (BI)
- Partner portal
- HR module
- VanaGreen AI assistant
Custom
Every value is set on request.
| Start Package | Field Package | Business Package | HR & AI Package | Enterprise Package | Custom | |
|---|---|---|---|---|---|---|
| Work points | 1 | 1 | 2 | 3 | 6 | on request |
| Management operators | 1 | 1 | 2 | 3 | 6 | on request |
| Field operators | 0 | 1 | 1 | 3 | 3 | on request |
| Documents/month | 100 | 150 | 300 | 200 | 1000 | on request |
| Add-on modules | ||||||
| Treatments | on request | |||||
| Bookings | on request | |||||
| Accounting | on request | |||||
| Market prices | on request | |||||
| CRM & quote management | on request | |||||
| Phone signature | on request | |||||
| Phone ID scanner | on request | |||||
| Advanced reporting (BI) | on request | |||||
| Partner portal | on request | |||||
| HR module | on request | |||||
| VanaGreen AI assistant | on request | |||||
The SIATD robot isn't included in any bundle above. It's activated separately, on any bundle, and billed per processed intake, not as a fixed subscription.
Smart scales aren't included in any bundle: every hardware integration is priced separately (see below).
Why there's a setup fee
We configure everything together: company profile, waste types, rates, document templates and import of historical data. It's real implementation work, not a list-price add-on.
First month, free
€0 first month's subscription
The setup fee and first month's subscription are invoiced at the end of the free month. You try the platform before you pay.
Add-on modules, on any bundle
Extensions, beyond the bundle limit
- Additional management operator
- Additional field operator
- Additional work point
- Additional documents beyond the included quota
Equipment & scale integration
We connect the app directly to electronic scales and other weighing equipment: the weight lands in the collection automatically, with no manual entry. Every hardware integration is priced separately, depending on your equipment's brand, model and protocol. It's not included in the bundle prices above. Quote calculated on request, after a quick technical audit.
Don't fit any bundle exactly? We build a custom plan
Anyone can request a fully custom plan, regardless of company size: you choose the exact operators, work points and modules you need, and we calculate the offer for your real structure, not a list price.
Request a custom quoteCUSTOMIZATION
We build together what's missing
VanaGreen isn't a closed box. If your company has a specific process that doesn't exist in the platform yet, it can be added anytime, not just at initial implementation.
New modules, anytime
Need a flow, a report or an integration that doesn't exist yet? We discuss it and build it. You're not stuck with day-one functionality.
Free if it helps everyone
If a request is a general improvement, useful to other operators too, we build it and add it to the platform at no extra cost.
Separate pricing if it's specific to you
If it's a process very particular to your company (internal integration, internal report, etc.), it's discussed separately, through a dedicated quote.
Hardware integrations
Where it makes sense, we also connect the app to physical equipment, for example automatic weight readings straight from the scale.
The goal: as little repetitive manual work as possible. If you have an idea or a process that's still getting in your way, tell us: that's how the platform evolves.
WHAT'S NEW
What we shipped recently
VanaGreen evolves constantly. Here's what shipped in the last months of development.
HR module and VanaGreen AI assistant
- HR module: mobile clock-in with hours calculated automatically, time-off requests with direct approval, and alerts when personnel documents are about to expire
- VanaGreen AI assistant: conversational chat on your company's data, with actions triggered only after your explicit confirmation
Advanced reporting, partner portal and smart scale alerts
- Advanced (BI) reporting: trends, period comparisons, stock forecasting and export per waste type, zone or operator
- Partner portal: partner companies see the quotes you sent them and pick a time slot for pickup requests
- Smart scale with automatic alerts when the connection drops and comes back, plus bulk CSV export and auto-generated collaboration contracts
Phone signature, ID scanning and automatic referral discounts
- Phone signature: any dedicated phone becomes a remote signature pad, right on the NIR and PV
- Phone ID scanner: photograph the ID card, data is extracted automatically, no manual transcription
- Referral program: the 30% discount applies automatically, no manual request needed
CRM, multi-company manager account, simple mode and lot traceability
- CRM with quotes and automatic reminders; a manager account that runs multiple companies from a single login
- Simple mode for operators and default rates for companies/individuals
- Lot-by-lot stock traceability and automatic notification when ANAF rejects an invoice
Platform foundations
- Launch: auth with MFA, collections, stock, outflows, automatically generated legal documents
- Full legal compliance: HG 856, ANPM, AFM, D205 ANAF reports; field mobile app, visual dispatching and driver GPS tracking
- Market prices, automatic subscription invoicing and the financial module
TECHNOLOGY
React · TypeScript · Fastify · PostgreSQL · Capacitor · Docker · Tailwind CSS
A modern stack, with no compromises
ROADMAP
What we're building next
The platform evolves constantly, toward the long-term goal: a single app for the whole company.
Top priority: the accounting module
Automatic VAT regime, general ledger, trial balance and tax filings (D300, D394, D390) generated directly from data already entered. The goal: automate 80-90% of accounting work, with no external software running in parallel.
Final disposal/recovery operators
For companies that actually dispose of or recover waste: R/D operation code, own environmental permit and full mass balance.
IN ANOTHER COUNTRY
Not in Romania?
We build a system around the workflow and the law of your country: collections, stock, treatment, documents and reporting. Tell us what you need.
NEXT STEP
Want a live demo?
We show you VanaGreen on a real scenario from your own activity: from the first collection to the ANPM report. Takes 45 minutes.