Cookies

Only one thing is optional: usage statistics with PostHog, on servers in the EU. They start only if you accept. What gets stored and for how long: cookie policy.

Skip to content
← Portfolio

Coming soon · Own product

VanaFacility

Contract and crew management for cleaning and facility companies

A concept for small-to-medium cleaning and facility management companies: crew scheduling across locations, recurring B2B/B2C contracts, automatic subscription invoicing, and consumable material records. A possible bridge with waste collectors for the buildings managed. Market research, not a built product yet.

VanaFacility is a concept, not a built product. We found IMFS One (a dedicated cleaning CRM) and Charisma Building Facility Management (a generic ERP module), but the solutions look like adapted modules, not a vertical product built from scratch. A moderate gap, plus a plausible bridge with waste collectors for the buildings managed. If you run a cleaning or facility management company and want to test the concept, let us know.

  • Crew and shift scheduling for every managed location, from a single calendar
  • Automatic recurring subscription invoicing, tied to active contracts
  • Consumable material records, with low-stock alerts per location
Concept
solutions found are adapted generic CRM/ERP
IMFS One
main dedicated competitor identified
Bridge
possible with VanaGreen waste collectors
HR
large, rotating field workforce

Features

What's included in VanaFacility

Crew & shift scheduling

In development

Every managed location has its own shift calendar, visible to the whole team.

  • Per-location shift calendar, with quick staff assignment
  • Automatic notification to the employee when a shift changes
  • Real-time visibility: who is at which location, at any time

Contracts & recurring invoicing

In development

B2B/B2C subscriptions invoiced automatically, tied to each client's active contract.

  • Per-client contract, with frequency, rate and included services
  • Automatic invoicing on due date, with ANAF SPV e-Invoice
  • Alert for contracts expiring or needing renewal

Consumable material records

In development

Cleaning material stock per location, with low-threshold alerts.

  • Per-location stock, with estimated vs. actual consumption
  • Automatic low-stock alert, with an order suggestion
  • Material cost per location, for margin calculation per contract

CRM & partner portal

In development

The relationship with clients and, optionally, with waste collectors for managed buildings.

  • Client record with full service and complaint history
  • Optional partner portal for waste collector partners
  • Automatic satisfaction survey after every service call

Per-location cost analytics & HR

In development

The real cost of every managed location and field staff records.

  • Cost per location: staff, materials, time allocated
  • Margin comparison across contracts, for informed renegotiation
  • Field staff records, with rotations and attendance

Pricing

Available plans

No long-term contract. Change your plan anytime.

Core

Price on request

Crew scheduling, recurring contracts and automatic invoicing.

  • Per-location crew & shift scheduling
  • Recurring contracts with automatic invoicing
  • Consumable material records
Request a quote
Concept

Full platform

Price on request

Core plus CRM, partner portal and analytics.

  • Everything in Core
  • CRM and partner portal (including waste collectors)
  • Per-location cost analytics and staff records
Request a quote
Who it is for
Cleaning companies · Facility management · Building administration · Maintenance services
Built with

Next step

Want to implement VanaFacility in your company?

Schedule a free 30-minute audit, we'll show you exactly what can be automated for you.